The Payroll Specialist at GuideStar Eldercare (GSE) plays a key role in the day-to-day operations of the Payroll Department.

The Payroll Specialist is responsible for bi-weekly Clinical and Admin payrolls. Professional individual will ensure pay is processed on time, accurately, and in compliance with government regulations. The Payroll Specialist works collaboratively with the Accounting Manager and the Finance team.

This position is located in Crown Point, IN

General Responsibilities:

• Prepare, review and process payroll, for individual divisions, for Admin and Clinical Staff
• Receive and process payroll change information from our Human Resource team
• Manage relationships with outside payroll administrators, payment service providers, and employees
• Maintain and ensure accuracy and consistency of payroll database and records including earnings, deductions, along with tax withholding setup and maintenance, audits, payroll reports. Processing all necessary corrections as needed
• Audit information for completeness and take appropriate action where needed
• Manage payroll compliance with all Federal, State, and Local Tax Agencies, all remittance, and year-end activities.
• Register with State and Local agencies as needed for new employees.
• Manage and remit employee benefits to outside servicers.
• Process bi-weekly payroll entries into Sage Intacct
• Assist the Accounting team with month-end close processes within a short time frame monthly; including but not limited to, monthly payroll and benefits provider invoice reconciliations
• Manage annual audits of defined benefit and 401(k) plans and preparation of Forms 5500
• Work with Accounting to provide audit support and special projects
• Keep up to date with any new payroll laws and regulations to ensure compliance
• Analyze workflow process and look for ways to optimize and improve processes; assist in development and implementation of new procedures and features to enhance the workflow of the department
• Document all payroll processes and maintain documentation for business continuity

• 3 years Payroll-related experience
• UKG Ready (Kronos) experience a plus
• Healthcare or service industry background (preferred)
• Experience with payroll and accounting software. UKG Ready (Kronos) and Sage Intacct preferred. 
• Trustworthy, efficient, and organized.
• Verbal and written communication skills
• Able to pass pre-employment checks, including background check, motor vehicle record review, credit report, and drug screening.
• Must have reliable transportation between home and office

This job description is not intended to be all-inclusive. The employee may be required to perform other duties as assigned by the Director of Human Resources, CHRO and Executive Leadership Team.

All GuideStar employees must be vaccinated against COVID-19 and flu. GuideStar follows all applicable laws; contact humanresources@guidestareldercare.com for more information. 

WHAT MAKES US GREAT

At GuideStar Eldercare, we provide onsite psychiatric, neurologic and psychological care for patients with neurodegenerative and psychiatric disorders in Long Term Care Facilities. Our mission is to enhance the quality of life for our shared patients by easing their suffering while actively promoting their safety, functionality, and dignity.

Led by CEO/Founder, Dr. Steven Posar, our innovative care does not end with patient diagnosis and treatment. We work with long-term care facilities on complex medical management issues and regulatory compliance that help facilities establish and maintain high standards of care and compliance.

GuideStar is recognized as an Age-Friendly Health System, reliably providing a set of four evidence-based elements of high-quality care known as the 4Ms Framework. In addition, GuideStar presented innovative research at the Alzheimer's Association International Conference in 2018 and 2020.

GuideStar Eldercare provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.